Get Your Orders
Once the show is officially closed the organisers will immediately set to work compiling your orders. You will receive two spreadsheets.
Order Fulfillment Spreadsheet
This spreadsheet is what you will need to work off of to fulfill your orders. It has every order broken down by item. Each item in an order will be on a separate line. You will be able to tell if it is in the same order based on the order number (and name) being the same.
Invoice Summary Spreadsheet
This spreadsheet is for your use when invoicing PNP (see step 4). It shows a summary of your sales by item and variation. More on this later.
Pack Your Orders
Review and pack your orders while following our packaging guidelines, linked below.
Drop off Your Orders
Vendors have two options for dropping off their completed orders.
Remote Drop Offs
Vendors can choose to drop off their goods at the following locations and times. If your goods are particularly bulky, please correspond with the organizer in advance. (For example, if you have 12 large boxes of soup, remote drop off may not be an option as it would fill the entire van).
The remote drop off day is Friday, November 12, 2021.
Orléans (Ray Friel Community Centre): 5:30pm-6pm
Downtown (Tech Wall Dog Park): 6:15pm-6:45pm
College Square: 7pm-7:30pm
Eagleson Park & Ride: 7:45pm-8:15pm
HQ Drop Off
Vendors can drop off any time between 9am and 9pm on Saturday, November 13, 2021 at 826 Holt Crescent, Ottawa (K1G 2Y7).
Please ring the doorbell or knock. Please be aware there is at least one dog in the house and they will bark (they’re friendly, just loud).
Your invoice summary spreadsheet should provide you with all the information you need to be able to easily invoice PNP for your orders.
You can use the spreadsheet (be sure to edit the spreadsheet to add your mailing address). Please send this edited spreadsheet back to us.
Conversely, you can use the information in the invoice summary spreadsheet to enter your sales into whatever platform you normally use to invoice folks (Square, Shopify, Wix, etc) and send the invoice to firstname.lastname@example.org. A reminder to include a 15% discount on your pricing to account for our commission.
We know it may seem bizarre to have to send back information we already have and are already providing you. However, for taxation purposes (especially in case of an audit) the email/invoice you send serves as proof that we did, factually, receive an invoice for goods from you. This covers our butt in case of an audit by creating a clear electronic paper trail. We thank you for your understanding.
Our primary focus after the show is fulfilling customer orders. Once all items are received and all orders packed our priority will shift to paying vendors. In past fairs we have been able to have payments out within 2 weeks of the end of the show. This is a standard we will aim to continue to meet. Please allow for up to 3 weeks.
If you invoice us via spreadsheet or PDF we will send an e-transfer (ETF). Please note we have a value limit on our account for ETFs so this will have to be done over the course of several days.
If you invoice us through a platform that allows for us to pay by credit card, we will pay by credit card.
(Optional) Provide Feedback
We are always looking to improve and take feedback seriously. Many of the changes implemented between the first and second show were a direct result of vendor and shopper feedback. We value the ideas, suggestions, and criticisms that come from your experience in the show.
Some examples of changes we have made as a direct result of feedback: collaborations, a revamped and divided vendor information section of the site, the “mock shop” listing checker, and the invoice summary spreadsheet, just to name a few.